City of Sarasota Logo Where Urban amenities meet Small- town living

Personnel Rules and Regulations

TABLE OF CONTENTS
FOR THE CIVIL SERVICE AND GENERAL PERSONNEL SYSTEM

RULE 1 - DEFINITION OF TERMS

RULE 2 - GENERAL PROVISIONS
2.1 Authority and Purpose
2.2 Scope of Rules
2.3 Number of Members, Salaries
2.4 Violation of Rules - Employee Notice
2.5 Amendment and Revision of Rules
2.6 Related Federal and State Statutes and Local Ordinances
2.7 Severability Clause
2.8 Prohibitions and Restrictions
2.9 Nepotism
2.10 Veteran's Preference
2.11 Temporary Hiring of City Retiree for Special Services
2.12 Solicitation and Distribution of Literature
2.13 Personal Property
2.14 Bulletin Boards
2.15 Intra/Inter-Departmental Mail
2.16 Collective Bargaining Agreements - Disclaimer
2.17 Special Category Employees
2.18 Prohibition of Sexual Harassment
2.19 Prohibition of Discrimination

RULE 3 - ADMINISTRATION
3.1 Civil Service Board Composition and Appointment
3.2 Board Duties
3.3 Board Meetings
3.4 Rules of Order
3.5 Minutes and Records
3.6 Duties of Director of Human Resources
3.7 Personnel Records
3.8 Personnel Transactions
3.9 Risk Management
3.10 Class Specifications
3.11 Equal Employment Opportunity

RULE 4 - APPLICATIONS FOR EMPLOYMENT
4.1 Examinations
4.2 Examination Types
4.3 Open Competitive Examinations
4.4 Notice of Examination
4.5 Eligibility
4.6 Disqualification of Applicants
4.7 Conduct of Examination
4.8 Review of Examination
4.9 Appeal From Results of Examination
4.10 Promotional Examination
4.11 Non-Competitive
4.12 Police Department Applications, Qualifications and Examinations
4.13 Re-examination
4.14 Reconsideration of Disqualified Applicants
4.15 Disqualification to Take Examination
4.16 Waiver of Minimum Entrance Qualifications in Individual Cases

RULE 5 - ELIGIBILITY LISTS
5.1 Purpose
5.2 Types of Eligibility Lists
5.3 Establishment and Use of Eligibility Lists
5.4 Police Department Eligibility Lists

RULE 6 - CERTIFICATION AND APPOINTMENT FROM ELIGIBILITY LISTS
6.1 General
6.2 Requisition
6.3 Certification of Eligible Candidates
6.4 Administration of Competitive Positions
6.5 Re-employment Eligibility List
6.6 Transfer Eligibility List
6.7 Promotional Lists
6.8 Open Competitive List
6.9 Appointment
6.10 Temporary Appointments
6.11 Emergency Police Appointments
6.12 Full-Time and Part-Time Positions
6.13 Administration of Non-Competitive Positions

RULE 7 - PERSONNEL ACTIONS
7.1 Employment Status
7.2 Evaluation
7.3 Rejection
7.4 Appointment
7.5 Extension
7.6 Service Date
7.7 Promotion
7.8 Transfers
7.9 Reduction of Salary
7.10 Counseling
7.11 Instruction and Cautioning
7.12 Reprimands
7.13 Restriction
7.14 Pre-Hearing, Pre-Suspension, Pre-Demotion or Pre-Dismissal Hearing
7.15 Suspension
7.16 Demotion
7.17 Dismissals
7.18 Layoffs
7.19 Resignations
7.20 Discipline Administration
7.21 Procedure for Appeal of Suspension, Demotion, Dismissal or Layoff
(for General Employees)
7.22 Procedure for Appeal of Suspension, Demotion, Dismissal or Layoff (for Civil Service Employees - Police
Officers)
7.23 Name-Clearing Hearing

RULE 8 - HOURS OF WORK AND WORK WEEK
8.1 General
8.2 Allocation of Work Hours
8.3 Changes in Work Schedules
8.4 Hours of Work and Attendance
8.5 Compensation for Hours Worked by Non-Exempt Employees
8.6 Overtime (Scheduled)
8.7 Overtime Exceptions
8.8 Overtime Compensation for Emergency Work
8.9 Rest Periods
8.10 Authorization for Overtime Compensation Form
8.11 Ordered Extra Duty
8.12 Compensatory Time Off for Exempt Employees

RULE 9 - ATTENDANCE
9.1 Documentation
9.2 Reporting for Duty
9.3 Absenteeism and Tardiness

RULE 10 - HOLIDAYS
10.1 Authorized Holidays
10.2 Holiday Clarifications
10.3 Compensation
10.4 Other Than Normal Work Week
10.5 Holiday During Paid Leave
10.6 Exclusions from Holiday Pay
10.7 Responsibilities of Department Head

RULE 11 - LEAVE
11.1 General
11.2 Leaves of Absence
11.3 Annual Leave Provisions and Procedures
11.4 Military Induction Leave
11.5 Military Leave
11.6 Accumulation of Annual Leave
11.7 Holidays During Annual Leave
11.8 Payment for Annual Leave
11.9 Sick Leave
11.10 Incentive Award Bonus Days
11.11 Maternity Leave
11.12 Administrative Leave
11.13 Personal Leaves From Duty Without Pay
11.14 Leaves From Duty With Pay
11.15 Request for Leave Forms
11.16 Worker's Compensation Absences
11.17 Family Medical Leave (FMLA)

RULE 12 - PAYROLLS
12.1 Certification Of Payroll
12.2 Hourly Basis Employees
12.3 Salaried Employees
12.4 Unauthorized Leave
12.5 Payrolls and Allied Paperwork
12.6 Standard Symbols to be Used on Payrolls
12.7 Payroll Processing
12.8 Exempt Employees

RULE 13 - EMPLOYEE PERFORMANCE EVALUATIONS
13.1 Types of Evaluations
13.2 Evaluation Procedures
13.3 Submission
13.4 Appeal

RULE 14A - EMPLOYEE REVIEW REQUESTS - POLICE UNION REPRESENTED EMPLOYEES
14A.1 General
14A.2 Purpose
14A.3 Procedure - First Step (Supervisor-Discussion/Consideration)
14A.4 Procedure - Second Step (Supervisor-Problem Stated in Writing to Supervisor)
14A.5 Procedure - Third Step (Chief of Police and Process Through Chain of Command)
14A.6 Procedure - Fourth Step (City Manager

RULE 14B - EMPLOYEE GRIEVANCE PROCEDURES - GENERAL EMPLOYEES
14B.1 Purpose
14B.2 Responsibility
14B.3 Definition of a Grievance
14B.4 Items Excluded from the Grievance Process
14B.5 Procedure - First Step (Supervisor)
14B.6 Procedure - Second Step (Department Head)
14B.7 Procedure - Third Step Grievance Review Panel
14B.8 Procedure - Fourth Step (City Manager or City Auditor and Clerk, For their Respective Employees)
14B.9 Timeliness
14B.10 Procedural Guidelines for the Grievance Review Panel
14B.11 Role of the office of Employee Services of the Department of Human Resources
14B.12 Decision of City Manager/City Auditor and Clerk, for their Respective Employees, Final

RULE 15 - POSITION CLASSIFICATION AND COMPENSATION PLAN
15.1 Position Classification Plan
15.2 Compensation Plan

RULE 16 - SERVICE AWARDS
16.1 Purpose
16.2 Administration
16.3 Presentation

RULE 17 - SMOKING AND USE OF TOBACCO PRODUCTS PROHIBITED
17.1 Purpose
17.2 Definitions
17.3 Prohibition
17.4 Designated Smoking and Tobacco Use Areas
17.5 Notice
17.6 Enforcement
17.7 Smoking and Tobacco Use Cessation Training
17.8 Applicability

RULE 18 - RUN/WALK/SWIM FITNESS PROGRAM
18.1 Purpose
18.2 Definitions
18.3 Policy
18.4 Program Goals and Objectives
18.5 Program Organization and Structure
18.6 Participation Requirements
18.7 Accumulation of Run/Walk/Swim Fitness Program Leave

RULE 19 - AMERICANS WITH DISABILITIES ACT COMPLAINT PROCEDURE
19.1 Purpose
19.2 Responsibility
19.3 Definition of a Complaint
19.4 General Guidelines
19.5 Procedure - First Step (Interviewer)
19.6 Procedure - Second Step (Department Head)
19.7 Procedure - Third Step (Director of Human Resources)
19.8 Procedure - Fourth Step (City Manager/City Auditor and Clerk for their Respective Employees)
19.9 Role of the office of Employee Services of the Department of Human Resources
19.10 Time Frames
19.11 Miscellaneous

RULE 20 - PROBLEM SOLVING PROCEDURE
20.1 Purpose
20.2 General
20.3 Procedure

RULE 21 - OPERATIONS DURING EMERGENCY CONDITIONS
21.1 Purpose
22.2 Emergency Duty Assignment
22.3 Definitions
22.4 Wages
22.5 Failure to Report
22.6 Return to Work

 

Video On Demand


 

Get Involved

 

 

  Lido Beach Pool and Pavilion  Bobby Jones Golf Club Page  Auditorium Rentals  Van Wezel Performing Arts Hall Page   Children's Fountain Page  Robert L. Taylor Community Complex Page